Sponsorship Toolkit: Help Us Bring In Sponsors!
St. Ben’s Bash is powered by community support, and parents are the spark that makes the whole thing go! The easiest way to help is to send a few emails to people you already know, friends, family, neighbors, and local business owners. Every sponsorship dollar and every auction donation directly supports our Dare to Dream fundraiser!
Below are copy/paste messages you can send today. We also included quick ideas for how to help beyond email!
Attach both of these items:
Quick tips:
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Send 5 emails in 10 minutes, don’t overthink it
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Start with businesses that already like you, warm relationships close faster
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Use the “intro request” email if you don’t know the right person
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Follow up once, most sponsorships happen after the follow-up
More Ways to Help:
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Make a list of 10 businesses you already patronize (dentist, salon, gym, restaurant, auto, daycare, tutoring, landscaping, etc.) and contact one per day
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Forward the sponsorship email to your workplace HR or marketing contact
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Offer a “connection intro” to a business owner you know personally
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Volunteer to pick up donations from businesses
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Share a short “support St. Ben’s Bash” post on your social media and ask people to DM you if they want to sponsor or donate
Sponsorship Emails (Copy + Paste Options)
Option 1: Short and simple, best for someone you know well
Subject: St. Ben’s Bash Sponsorship Opportunity
Hi [Name]!
I’m reaching out because St. Ben’s is hosting St. Ben’s Bash on 5/16/26, our Dare to Dream fundraiser, and we’re looking for local sponsors.
Would you consider sponsoring, or sharing this with the right person at your company? I’m attaching the sponsorship letter and the sponsorship levels, and here is the Sponsorship Information link.
Thank you for considering it, it would mean a lot to our school community!
Option 2: More polished, best for business owners
Subject: Sponsorship Opportunity, St. Ben’s Bash (5/16/26)
Hi [Name],
I’m a parent at St. Benedict School, and I’m helping with sponsorship outreach for St. Ben’s Bash on 5/16/26 (our Dare to Dream fundraiser).
Sponsorships help support the school and are a great way to show community support. I attached a short sponsorship letter and the sponsorship levels, and here is the Sponsorship Information link.
Would you be open to sponsoring at any level, or connecting me with the right person to speak with?
Option 3: Ask for an intro, best when you don’t know the decision maker
Subject: Quick intro request, St. Ben’s Bash sponsors
Hi [Name],
Hope you’re doing well! I’m helping St. Benedict School with outreach for St. Ben’s Bash on 5/16/26.
Would you be willing to point me to the best person at [Company] to contact about sponsorship? I’m attaching the sponsorship letter and levels so you can forward easily, and here is the Sponsorship Information link!
Option 4: Big ask, best for someone who can sponsor at higher levels
Subject: Presenting Sponsor opportunity, St. Ben’s Bash (5/16/26)
Hi [Name],
I’m reaching out as a St. Ben’s parent because we’re looking for a Presenting Sponsor for St. Ben’s Bash on 5/16/26, our Dare to Dream fundraiser.
The Presenting Sponsor is the exclusive naming partner and receives premier logo placement across event signage and promotions, plus program recognition and event tickets. I attached the sponsorship letter and all sponsorship levels, and here is the Sponsorship Information link!
Is this something you’d consider, or can we connect with the right person this week?
Option 5: In-kind sponsorship angle, best for print/food/beverage/entertainment partners
Subject: In-kind Sponsorship Opportunity for St. Ben’s Bash
Hi [Name],
I’m a parent at St. Ben’s and we’re organizing St. Ben’s Bash on 5/16/26. We’re looking for in-kind sponsorships to support event needs like printing, food, beverages, and entertainment.
In-kind partners receive recognition equal to the cash value of the donation, and we can match recognition to your contribution. I attached the details and sponsorship levels, and here is the Sponsorship Information link.
Would you be open to donating [printing/food/beverage/services], or should I connect with someone else on your team?
